Q: WHAT DO I NEED TO DO FIRST?
A: YOU WILL RECEIVE A CONGRATULATORY EMAIL FROM DENNIS KOZAK, FOLLOWED BY AN INVITATION FROM IVANTI@RNEPARTNERS.COM (OUR EVENT PARTNER FOR CLUB) WITH THE PROGRAM DETAILS, PLUS THE LINK TO REGISTER FOR THE TRIP. (PLEASE CHECK MY APPS > EMAIL QUARANTINE OR CONTACT CORPORATE.EVENTS@IVANTI.COM IF YOU DID NOT RECEIVE THE EMAIL). PLEASE BE SURE TO REGISTER WITH YOUR IVANTI COMPANY EMAIL IN WHICH YOU RECEIVED THE INVITE EMAIL: FIRST.LAST@IVANTI.COM
IMPORTANT: PRE AND POST TRIP EXTENSIONS ARE PERMITTED DURING REGISTRATION BASED ON AVAILABILITY AND ADDITIONAL COSTS ARE THE RESPONSIBILITY OF THE IVANTI WINNER. MODIFYING YOUR TRAVEL DATES INSIDE OF THE EVENT DATES WILL NOT BE PERMITTED. IVANTI WILL INCUR ADDITIONAL EXPENSES AND IMPACTS TO THEIR CONTRACTUAL COMMITMENTS WITH SUPPLIERS
Q: WHAT IS THE DEADLINE TO REGISTER?
A: YOU MUST REGISTER BY TBD, SO WE CAN ENSURE ALL YOUR TRAVEL ARRANGEMENTS ARE LINED UP TO MAKE THIS AN AMAZING EXPERIENCE FOR YOU AND YOUR ADULT GUEST.
Q: WHAT HAPPENS AFTER I REGISTER?
A: TBD (this is where we will explain the flight booking process)
Q: WHEN WILL THE PRESIDENT’S CLUB MOBILE APP BE AVAILABLE?
A: YOU WILL RECEIVE AN EMAIL ABOUT ONE WEEK PRIOR TO TRAVEL WITH INSTRUCTIONS ON HOW YOU AND YOUR GUEST CAN DOWNLOAD THE PRESIDENT'S CLUB MOBILE APP. MAKE SURE BOTH YOU AND YOUR GUEST DOWNLOAD THE APP!
THE APP WILL PROVIDE THE FOLLOWING, AND MORE:
AN AGENDA FOR EACH DAY OF YOUR TRIP
TRANSPORTATION INFORMATION FOR GETTING TO AND FROM THE AIRPORT
ACTIVITY INFORMATION
GROUP FUNCTIONS INFORMATION
DEPARTURE FLIGHT INFORMATION
A CHAT FUNCTION SO YOU CAN EASILY CONNECT WITH OTHER ATTENDEES AND RNE EVENT STAFF
ONCE YOU'VE DOWNLOADED THE APP, BE SURE TO TRY IT OUT BEFORE YOUR DEPARTURE!
Q: WHAT IS INCLUDED IN THE PRESIDENT’S CLUB PACKAGE?
A: THE FOLLOWING AMENITIES ARE INCLUDED FOR YOU AND YOUR ADULT GUEST (18+):
ROUND TRIP FLIGHTS TO SCOTLAND
AIRPORT TRANSPORTATION TO AND FROM GLENEAGLES IN SCOTLAND
FIVE NIGHT ACCOMMODATIONS + TAXES (ONE HOTEL ROOM FOR YOU AND YOUR GUEST)
RESORT FEES, PORTERAGE, AND HOUSEKEEPING GRATUITIES
DAILY BREAKFAST FOR YOU AND YOUR GUEST
TWO ACTIVITIES PER PERSON
ONE GROUP ACTIVITY PER PERSON
WELCOME & FAREWELL DINNER EVENTS
CASH STIPEND FOR DINNER AT LEISURE
Q: IS AIRFARE INCLUDED?
A: YES! AIRFARE IS INCLUDED FOR YOU AND YOUR 18+ GUEST.
PLEASE NOTE: IF YOUR JOURNEY IS LONGER THAN 9 CONSECUTIVE HOURS OF FLYING TIME, YOU WILL BE ALLOWED TO BOOK ECONOMY PLUS OR EQUIVALENT ON THAT LEG OF TRAVEL ONLY. IF DECIDING TO BOOK BUSINESS, FIRST CLASS, OR EQUIVALENT, YOU MUST PAY THE UPGRADE DIFFERENCE USING YOUR PERSONAL CREDIT CARD.
Q: WHAT IF I DON’T WANT TO OR CAN’T ATTEND THE EVENT? CAN I GET A CASH EQUIVALENT INSTEAD?
A: UNFORTUNATELY, THERE IS NO CASH EQUIVALENTS IN LIEU OF THE INCENTIVE TRIP IN ANY CIRCUMSTANCE.
Q: CAN I BRING MY CHILDREN WITH ME ON THIS TRIP?
A: PRESIDENT’S CLUB IS LIMITED TO THE IVANTI CLUB WINNER AND ONE ADULT GUEST OF 18 YEARS OR OLDER AND IS CONSIDERED A WORK EVENT. ALL TRAVEL, MEALS, FUNCTIONS AND ACTIVITIES ARE ARRANGED FOR THE CLUB WINNER AND THE ONE GUEST ONLY. THEREFORE, IVANTI WILL ONLY PAY FOR EXPENSES DIRECTLY RELATED TO THE PRESIDENT’S CLUB FOR YOU AND YOUR ADULT GUEST.
IT IS YOUR PERSONAL DECISION TO HAVE YOUR CHILDREN ACCOMPANY YOU ON THIS TRIP BEYOND YOUR ONE (1) ADULT GUEST INCLUDED IN YOUR PRESIDENT’S CLUB INVITATION — EXTRA GUESTS BEYOND THIS WILL BE YOUR OWN PERSONAL EXPENSE AND BASED ON AIR AND HOTEL AVAILABILITY, AND NOT INCLUDED IN CLUB’S CONTRACTUAL OBLIGATIONS.(I.E. AGENCY AIR FEES, ADDITIONAL ROOM FEES, BEDDING TYPE, MEALS, ACTIVITIES, AND AIRFARE).
Q: CAN I ARRIVE EARLY AND/OR EXTEND MY STAY?
A: YES. IF YOU WOULD LIKE TO EXTEND YOUR STAY, PLEASE INDICATE YOUR EXTENSION REQUEST DURING ONLINE REGISTRATION. YOU WILL THEN BE CONTACTED BY A RNE TEAM MEMBER TO REVIEW AVAILABILITY AND ADDITIONAL COSTS. REMINDER — THE COST OF ANY ADDITIONAL DAYS IS YOUR PERSONAL RESPONSIBILITY. YOU WILL NEED TO CONFIRM THE ARRANGEMENTS AND PROVIDE A CREDIT CARD FOR PAYMENT.
NOTE: THE DISCOUNTED GROUP RATES ARE OFFERED 3 DAYS POST AND PRE EVENT DAYS AND ARE BASED ON HOTEL AVAILABILITY.
Q: CAN I ARRIVE LATE OR LEAVE EARLY?
A: MODIFYING THE PROGRAM DATES IS NOT PERMITTED. WE ASK THAT IF YOU CANNOT ATTEND THE FULL PROGRAM, YOU DECLINE THE INVITATION TO ATTEND.
Q: DO I NEED A PASSPORT AND/OR TRAVEL VISA?
A: CHECK UK VISA REQUIREMENTS BASED ON YOUR CITIZENSHIP, MOST TRAVELERS WON’T NEED ONE, BUT SOME NATIONALITIES DO. YOU CAN CHECK AND APPLY THROUGH IVANTI’S TRUSTED PARTNER HERE.
IF YOU REQUIRE AN INVITATION LETTER FOR YOUR VISA APPLICATION PLEASE CONTACT IMMIGRATION@IVANTI.COM OR REBECCA.YANG@IVANTI.COM. FOR HOTEL LETTER CONFIRMING YOUR RESERVATION, CONTACT US AT CORPORATE.EVENTS@IVANTI.COM
Q: WHAT IF I NEED MEDICAL ASSISTANCE DURING THIS TRIP?
A: AS AN IVANTI EMPLOYEE TRAVELING FOR A WORK FUNCTION, YOU ARE COVERED BY OUR BUSINESS TRAVEL ACCIDENT (BTA) INSURANCE PLAN AND TRAVEL ASSISTANCE SERVICES THROUGH AIG. ANY TRAVEL INSURANCE THAT YOU DECIDE TO PURCHASE FOR YOUR GUEST IS AT YOUR DISCRETION AND AT YOUR PERSONAL EXPENSE.
Q: DOES THE PRESIDENT’S CLUB TRIP HAVE ANY TAX IMPLICATIONS FOR ME?
A: YES – THERE MIGHT BE TAX IMPLICATIONS RELATED TO EXPENSES ASSOCIATED WITH YOUR GUEST.
AS AN IVANTI EMPLOYEE, YOUR EXPENSES (EMPLOYEE AIRFARE, HOTEL, MEALS, ETC.) ARE NOT TAXABLE BECAUSE PRESIDENT’S CLUB IS CLASSED AS A WORK FUNCTION. HOWEVER, THE EXPENSES ASSOCIATED WITH YOUR GUEST (E.G. GUEST AIRFARE, MEALS, ACTIVITIES, TRANSPORTATION) ARE CONSIDERED TAXABLE INCOME AND ARE SUBJECT TO YOUR LOCAL TAX LAWS. IVANTI WILL TEMPORARILY INCREASE YOUR GROSS PAY TO ACCOUNT FOR THE INCREMENTAL TAX BURDEN ON YOU. YOU WILL SEE THIS REFLECTED IN YOUR PAYCHECK (OR CHECKS) AFTER THE EVENT DEPENDING ON THE PAY SCHEDULE IN YOUR COUNTRY. FOR FURTHER QUESTIONS, PLEASE REACH OUT TO YOUR HR BUSINESS PARTNER.
KEY CONTACTS:
Hotel and other logistics related to the trip: ivanti@rnepartners.com.
Ivanti policies related to President’s Club: corporate.events@ivanti.com.